Thank you for your interest in attending Academia Del Pueblo. Academia Del Pueblo accepts students attending Kindergarten to 8th grade. For Kindergarten, the student must be 5 years of age by September 1st of the attending school year. In order to complete the steps needed to be granted Enrollment at Academia Del Pueblo, please complete sections 1-3, and submit the necessary documentation.
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Section 1:
Proof of Age and Identity
Documentation required:
*Proof of Age and Identity: At the time of enrollment, charter schools are required to provide the parent/guardian with written notice that within 30 days they must submit one of the following documents:[8]
A certified copy of the student’s birth certificate[9]; or
Other reliable proof of the student’s identity, including a baptismal certificate, an application for a social security number, or original school registration records. If documentation other than a certified copy of a birth certificate is provided, such documentation must be accompanied by an affidavit explaining the inability to provide a copy of the birth certificate;
If a student is in the custody of the Department of Child Safety (“DCS”), a letter from the authorized representative of the agency certifying that the student has been legally placed in custody of the agency. Charter schools must carefully safeguard and maintain confidentiality regarding the status of children in DCS custody.[10]
*Homeless Children: Charter schools processing students identified as falling under the authority of the McKinney-Vento Homeless Assistance Act shall immediately enroll the homeless child or youth. Enrollment should proceed even if the prospective student cannot produce records normally required for enrollment; this mandate also applies to unaccompanied minors.[11]
Section 2:
Parent Military Status
*Military Students:
For members of the armed services, a charter school may enroll a student if the parent provides a hard-copy or electronic document of their transfer, or pending transfer, to a military installation within the state. The parent must provide official documentation of residency within ten days after the arrival date which may include a temporary on-base billeting facility as the address. [7]
Section 3:
Proof of Residency
Arizona Department of Education Arizona Residency Guidelines REVISED 11/08/2021
Disclaimer: The Arizona Department of Education is providing these guidelines as technical assistance to the field. These guidelines are how the Arizona Department of Education interprets the below statutes and are not binding nor is it legal advice. If you have any legal questions, please consult an attorney.
INTRODUCTION
Local educational agencies are required to provide all children who reside within the school district with equal access to public education at the elementary and secondary level. The U.S. Supreme Court held in Plyer v. Doe, 457 U.S. 202 (1982), that the undocumented or non-citizen status of a student (or his or her parent/guardian) is irrelevant to that student’s entitlement to an elementary and secondary public education. However, pursuant to A.R.S. § 15-823, a school district or charter school may not include non-Arizona-resident pupils in their student count and may not obtain state aid for those pupils.
In Arizona, the “district of residence” of a student is determined by the residency of the parent or guardian with whom the student lives. In some cases, the district of residence may also be determined by the residency of a relative who is seeking legal guardianship or custody of a student. A.R.S. § 15-821(D). In addition, if a school district governing board determines that a student’s “physical, mental, moral or emotional health is best served by placement with a grandparent, brother, sister, stepbrother, stepsister, aunt or uncle who is a resident within the school district,” and the placement with that relative is not “solely for the purpose of obtaining an education in this state without payment of tuition,” the student is considered a resident of the district. A.R.S. § 15-823(C).
Accordingly, it is the responsibility of the school districts and charter schools that receive state aid to ensure that student/parent residency information is accurate and verifiable. While a district may restrict attendance to district residents based on available classroom space,2 inquiring into students’ citizenship or immigration status, or that of their parents or guardians, is not relevant to establishing residency within the district. A school district or charter school may not bar a student from enrolling because he or she lacks a birth certificate or has records indicating a foreign place of birth, such as a foreign birth certificate. 3
The Arizona Department of Education may audit schools to ensure that only Arizona resident students are reported for state aid. Any school district or charter school that cannot demonstrate the accuracy of any student’s residency through documents provided by the parent/guardian may be required to repay the state aid received for that
1 See also Martinez v. Bynum, 461 U.S. 321 (1983).
2 Pursuant to A.R.S. § 15-816 and A.R.S. § 15-816.01, Arizona’s mandatory open enrollment policies allow a student to apply for admission and transfer to any public school of his or her choice, based on available classroom space, even if it is outside of the student’s district of residence. There are two basic types of open enrollment policies: 1) Intra-district: Students transfer to another school within the resident school district, or 2) Inter-district: Students transfer to a school outside of their resident district.
Student. The following are examples of verifiable documentation parents may provide to demonstrate that they reside in a district.
VERIFIABLE DOCUMENTATION
A.R.S. § 15-802(B) requires school districts and charter schools to obtain and maintain verifiable documentation of Arizona residency upon enrollment in an Arizona public school. This document is designed to assist school districts and charter schools in meeting the legal requirements of the statute.
The documentation required by A.R.S. § 15-802 must be provided at initial enrollment of a student in a school district or charter school in this state and reaffirmed, although not necessarily recollected, during the district or charter’s annual registration process. This process will vary by the school, school district, or charter school (i.e. an annual form asking parents to confirm address).
Every school district or charter school is required,4 within 30 days of enrollment, to obtain a certified copy of a pupil’s birth certificate or other reliable proof of the pupil’s identity and age,5 or a letter from the authorized representative of an agency having custody of the pupil pursuant to title 8, chapter 2 certifying that the pupil has been placed in the custody of the agency as prescribed by law. A school district or charter school MAY seek photo identification from the person enrolling a student to ensure that the adult is entitled to enroll the student in school, as long such a requirement does NOT unlawfully bar a student from enrolling in school.6
In case of an ADE Audit, the school, school district or charter school will be asked what process is used and what documentation is obtained via this process. If the student’s residence has not changed, an affirmation (via a checkbox) that the previously provided proof of residency remains accurate should be sufficient. The documentation supporting Arizona residency should be maintained according to the school’s records retention schedule.
For members of the armed services, a school may enroll a student if the parent provides a hard-copy or electronic document of their transfer or pending transfer to a military installation within the state. The parent must provide official documentation of residency within ten days after the arrival date which may include a temporary on-base billeting facility as their address. PROOF OF RESIDENCY IS NOT REQUIRED FOR HOMELESS STUDENTS.7 42 U.S.C.§ 11 432(g)(3)(C)(i).
In general, students will fall into one of two groups: (1) those whose parent or legal guardian is able to provide documentation bearing his or her name and address; and (2) those whose parent or legal guardian cannot document his or her own residence because of extenuating circumstances including, but not limited to, that the family’s household is multi-generational. Different documentation is required for each circumstance.
1. Parent(s) or legal guardian(s) that maintains his or her own residence: The parent or legal guardian must complete and sign a form indicating his or her name, the name of the school district, school site, or
4 A.R.S. §15-828.
5 Other proof of the pupil’s identity/age includes: pupil’s baptismal certificate, an application for social security number or original school registration records and an affidavit explaining inability to provide a copy of the birth certificate, A.R.S. § 15-828 (A)(1)-(3).
7 Per A.R.S. §15-824 (C), "Homeless student" means a pupil who has a primary residence that is: (1) A supervised publicly or privately operated shelter designed to provide temporary living accommodations; (2) An institution that provides a temporary residence for individuals intended to be institutionalize or; (3) A public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. charter school in which the student is being enrolled, and provide one of the following documents, which bear the parent or legal guardian’s full name and residential address or physical description of the property where the student resides (no P.O. Boxes):
• Valid Arizona driver’s license, Arizona identification card
• Valid Arizona motor vehicle registration
• Valid Arizona Address Confidentiality Program authorization card
• Property deed/Mortgage documents
• Property tax bill
• Rental agreement or lease (including Section 8 agreement or off-base military housing)
• Utility bill (water, electric, gas, cable, phone)
• Bank or credit card statement
• W-2 wage statement
• Payroll stub
• Certificate of tribal enrollment (506 Form) or other identification issued by a recognized Indian tribe
located in Arizona
• Other documentation from a state, tribal, or federal agency (Social Security Administration,
Veterans’ Administration, Arizona Department of Economic Security, etc.)
• Temporary on-base billeting facility (for military families)
• Under A.R.S. § 41-5001(A), school districts and charter schools must accept consular identification cards that are issued by a foreign government as a valid form of identification if the foreign government uses biometric verification techniques in issuing the consular identification card. 8 *A model Arizona Residency Documentation Form is available for schools at the end of this document.
2. Parent(s) or legal guardian(s) that does not maintain his or her own residence: The parent or legal guardian must have an affidavit of shared residency form completed indicating his or her name, the name of the school district, school site, or charter school in which the student is being enrolled, and submit a signed, notarized affidavit for the person who maintains the residence where the student lives attesting to the fact that the student resides at that address, along with a document from the bulleted list bearing the name and address of the person who maintains the residence.
*A model Affidavit of Shared Residence form is available for schools at the end of this document.
USE OF AND RETENTION OF DOCUMENTS BY SCHOOLS
School officials must retain a copy of the attestations or affidavits and copies of any supporting documentation presented for each student (photocopies acceptable) that school officials believe establish validity. Documents presented may be different in each circumstance, and unique to the living situation of the student. Documents retained by the school district or charter school may be used as an indication of residency; however, documentation is subject to audit by the Department.
Personally identifiable information other than name and address (SSN, account numbers, etc.) should be redacted from the documentation either by the parent/guardian or the school official prior to filing. MOST INFORMATION PROVIDED BY PARENTS AND GUARDIANS TO ARIZONA PUBLIC SCHOOLS IS AN EDUCATIONAL RECORD MADE CONFIDENTIAL UNDER THE FEDERAL EDUCATIONAL RIGHTS AND PRIVACY ACT AND ARIZONA LAW UNLESS DESIGNATED BY THE SCHOOL AS
8 See Amphitheater Unified Sch. Dist. No. 10 v. Harte, 128 Hart Ariz. 233, 234 (1981), § 15-187(C); noting that school districts and charter schools are political subdivisions.
DIRECTORY INFORMATION. A PARENT OR GUARDIAN MAY OPT OUT OF DIRECTORY INFORMATION IN ACCORDANCE WITH DISTRICT POLICY. OTHERWISE, EDUCATIONAL RECORDS ARE ONLY USED FOR LEGITIMATE EDUCATIONAL PURPOSES.
Arizona Department of Education Arizona Residency Documentation Form
As the Parent/Legal Guardian of the Student, I attest* that I am a resident of the State of Arizona and submit in support of this attestation a copy of the following document that displays my name and residential address or physical description of the property where the student resides:
Valid Arizona driver’s license, Arizona identification card or motor vehicle registration Valid Arizona Address Confidentiality Program authorization card Real estate deed or mortgage documents Property tax bill
Residential lease or rental agreement Water, electric, gas, cable, or phone bill Bank or credit card statement
W-2 wage statement
Payroll stub
Certificate of tribal enrollment (506 Form) or other identification issued by a recognized Arizona
Documentation from a state, tribal or federal government agency (Social Security Administration, Veteran’s Administration, Arizona Department of Economic Security)
Temporary on-base billeting facility (for military families)
Consular identification card issued by a foreign government as a valid form of identification if the foreign government uses biometric verification techniques in issuing the consular identification card
I am currently unable to provide any of the foregoing documents. Therefore, I have provided an original affidavit signed and notarized by an Arizona resident who attests that I have established residence in Arizona with the person signing the affidavit.
*For members of the armed services, the provision of verifiable documentation does not serve as a declaration of official residency for income tax or other legal purposes. Armed service members may utilize a temporary on-base billeting facility as the address for proof of residency.
Academia Del Pueblo
Student Registration Form 2021-2022
The following documents are required prior to attendance, but they ARE NOT required as a condition for enrollment.
1. Immunization records
*Pursuant to Arizona law, “[a] pupil shall not be allowed to attend school without submitting documentary proof [of immunization] . . . unless the pupil is exempted from immunization pursuant to section 15-873.”[11] Accordingly, charter schools may request, but may not require, proof of immunization or an exemption as a condition for enrollment. Such documentation is required prior to a student’s attendance but not for enrollment. [12] [13] A school cannot deny enrollment due to the parent/guardian submitting an exemption form in place of immunization records.
2. Official Notice of Pupil Withdrawal
*A student who has previously attended a school in this state is required to submit a properly executed ADE Official Notice of Pupil Withdrawal form (“Withdrawal Form”) prior to his/her attendance.[9] The Withdrawal Form is a requirement for attendance but may not be a condition of enrollment.[10]
*Please note: 10 Consecutive unexcused absences may lead to a student withdrawal.
Registration FORM: 2021-2022(The following student information is needed, BUT they are NOT required as a basis from Enrollment at Academia Del Pueblo)
Student Information
Parent/Guardian Information
EDUCATIONAL INFORMATION
List all previous schools (attach separate sheet if necessary):
I understand that if my child is admitted he/she will have to abide by Academia del Pueblo’s standards and expectations of behavior and that I have read and understood the student policy manual.
I understand that if my child is admitted he/she will have to be in attendance and be absent no more than 5% of the number of days in school (180 days) for a total of 9 days in the school year.
DISCLOSURE STATEMENT
1. We have truthfully answered all questions on this enrollment form
2. We understand that student grade level placement is based upon their previous School’s report card
SPECIAL EDUCATION INFORMATION FORM
Please complete the form below. If you checked “yes” to either question above, please supply us with a copy of your Child’s IEP and Psychological records. This information is requested solely for purposes of ensuring continuity of services upon enrollment, and it will not be considered in making enrollment decisions.
I understand that Academia del Pueblo requires a full disclosure of all special education services that have been provided. This information will be kept confidential and will be used to help the student achieve to his/her full potential. I also understand that by failing to disclosure this information, I am relieving Academia del Pueblo of all responsibility in the event that the student is unable to perform to the required standards of the school.
Annual Notice to Parents
The Family Educational Rights and Privacy Act of 1974 provides for a parent’s right to inspect, review, and seek correction of a child’s educational records. Parents also have the right to file a complaint against the school if they feel the school has failed to comply with school policy concerning student records.
Copies of this policy are on file in our school office.
If you wish to review your child’s record, you may request the School Administrator to set up a convenient time for such a review.
If your child is enrolled in a SPECIAL EDUCATION PROGRAM, you should contact the Administrator of the School to arrange such a review. This School will comply with your request as soon as possible. If when reviewing the records, you feel that the information on your child is inaccurate, misleading or otherwise in violation of the privacy rights of your child, you may request the deletion or modification of the records or enter into the records your own statement of clarification or explanation.
Student records may be released to authorized district personnel or another school which the student wishes to attend. Student records will be released to others ONLY with the signed, written, dated request of the person legally responsible for the student.
CHILD FIND Academia del Pueblo will provide information regarding the availability of early intervention services and special education services for children age birth to age 22, including children enrolled in private and home schools. Please contact the school office at (602) 258-4353.
ACADEMIA DEL PUEBLO
PARENT/STUDENT AFFIRMATION OF CODE OF CONDUCT,
PUBLICATIONS(S) AND CELL PHONES POLICIES
Behavior Policies
The school district needs the support of all parent(s)/guardian(s) to help insure that their child/ren, fully understand the Behavior Policies and the consequences for poor or inappropriate behavior. We ask that you sit down with your child/children, and review the Behavior Policies, that can be found the school’s handbook, in detail. The Behavior Policies has been put into simpler terms so that each child will have a better understanding of this important information. I affirm that I have received the Behavior Policies. By signing below, you are affirming that you have read the a reviewed the behavior policies found in the Student Handbook.
PUBLICATION(S)
As you know, Academia del Pueblo proudly publishes information about the many accomplishments of its students in school and district newsletters. These publications have very limited circulation. However, through technology many of these documents will be published on the school district(s) web site. Circulation worldwide. Examples of the types of information that could appear include your child’s name, grade, class or individual photo. Please indicate your preference below and return it to your child’s teacher.
CELL PHONES and DRESS CODE:
Cell phones have become part of our daily lives. However, when used in school they can be disruptive. Cell phones are NOT ALLOWED IN SCHOOL. Students see with or using their cell phones will be disciplined according to the Code of Conduct. In emergency situations, please call the main office of the school. In addition, to cell phones, cameras, i-pods or other electronic devices ARE PROHIBITED at school. The school is not responsible for any broken or stolen devices. In addition, Academia Del Pueblo requires students to wear a school uniform. The uniform dress code is outlined in the school’s handbook. By signing below, you affirm that you have read and reviewed the cell phone and dress code policies.
ACADEMIA DEL PUEBLO
INTERNET USE POLICY
PRIOR TO RECEIVING AUTHORIZATION TO USE THE INTERNET, STUDENTS AND THEIR PARENTS/GUARDIANS MUST SIGN THE FOLLOWING PERMISSION AND CONTRACT DOCUMENT:
To be completed by all Parents/Guardians: I give my permission for my son/daughter to participate in the use of the Internet, a worldwide telecommunications network.
I realize that s/he will be able to access major networks throughout the world using the Internet. I understand that this access is designed and intended for educational purposes only. I also understand that the student will receive instruction in the appropriate use of this resource.
I realize the Internet contains material that is inappropriate for school purposes. I support the school’s position that students are responsible for not accessing such material. Such unacceptable use of the network will result in the suspension of all privileges.
I will not hold ACADEMIA DEL PUEBLO accountable for unsuitable materials acquired by the student through Internet usage for school.
I acknowledge that I have read and understand the Internet Use Policy.
To be completed by all Students:
I will abide by the Internet Use Policy. I understand that the Internet contains material inappropriate for school use and, therefore, will take personal responsibility not to access this material. I recognize that it is impossible for ACADEMIA DEL PUEBLO to prevent access to all controversial materials, and I will not hold them responsible for materials found or acquired on the network. I further understand that any violation of the regulations in this policy is unethical and may constitute in criminal offense. Should I commit any violation, my access privileges may be revoked, and appropriate school discipline and/or legal action may be taken.
DIRECTORY & MEDIA WAIVER FORM
Student Information
Parent/Guardian Information
